Customer Service Center Coordinator - All Interested Applicants at US EMBASSY IN ZIMBABWE

Duties and Responsibilities

The Customer Service Center Coordinator is the supervisor within the Customer Support Center (CSC), a “one-stop shop” for ICASS services support to customers. The position reports to Management Counselor. The position supervises two Customer Service Center Assistants/Expeditors. The incumbent is responsible for ensuring that the day-to-day operations of the CSC which provides an array of services to about 75 American direct-hires and their families, about 278 Locally Employed Staff (LE Staff), seasonal hires, TDY visitors, and contractors. The CSC Coordinator: ensures that ICASS Service Providers meet ICASS service standards and that the customer’s needs are addressed; works across Management Section portfolios, coordinating tasks with CSC Assistants/Expeditors and service providers, to ensure satisfactory customer service to the end-user; oversees the coordination of post orientation processes for each incoming officer and departing officer, ensuring that services are efficiently provided, and all expediting services are addressed; works with Management Section officers to include General Services, Information Resources, Facility, Financial Management, Human Resources, Health Unit, and Community Liaison Office. As necessary, the CSC Coordinator accompanies officers on visits to host government offices outside the embassy to complete departure and arrival tasks. The CSC Coordinator is a checklist administrator for PCS Portal and ensures that all tasks are added and completed by the travelers as appropriate.

Qualifications and Experience

Minimum four years of experience in a customer-focused work environment, with emphasis on written and oral communication and daily interactions with customers is required.

Education Requirements:
Completion of two-years university studies is required.

LANGUAGE:
English: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate

SKILLS AND ABILITIES:
Excellent customer service and interpersonal skills; project assistant skills; ability to remain tactful and professional at all times; organizational and time-management skills; flexibility; ability to multitask; ability to communicate with high level officers, adapt to different cultural sensitivities; must be skilled in reading, interpreting in the requested language , and applying complex regulations; analytical skills; must be able to create, manipulate, analyze, and interpret basic data; word-processing, spreadsheet, desktop publishing skills; keyboard skills (accuracy is required). Ability to work in a high stress, high volume productivity environment is required.
Must have Microsoft Office skills (Excel, PowerPoint, Word).

JOB KNOWLEDGE:
Understand cultural diversity and sensitivity; knowledge of good customer service practices, negotiation, conflict resolution/de-escalation and scheduling. Must have computer knowledge (Microsoft Office).